Taxonomy of Records Management

Records management taxonomy

Records management taxonomy is the representation of data, upon which the classification of unstructured content is based, within an organization. It may manifest itself as metadata in structured database fields or in folder structures represented to end users from a user interface within a system.

It is created to facilitate the correct records management policies within the organization, fulfilment of regulatory compliance, integration to operational and Knowledge Management systems and the search for information within the organization

Records Management Categories.txt
Human resource
Administration
Accounting and finance
Legal (including contracts)
Drawings and specifications
Studies and reports
Calculations and designs 
Construction
Approvals and reviews
Correspondence
Document Records Management.txt
Accounting Records	
  Accounts receivable
  Accounts payable ledger
  Balance sheets
  Bank deposit records
  Bank statements
  Cash books
  Pay roll
  Stock ledger
  Fixed capital records
  Budget reports
  Petty cash
  Profit & Loss Statements
Administrative Records 	
  Audit reports
  Reports (research)
  Correspondence, general
  Correspondence, personnel
  Correspondence, purchase
  Requisitions
  Systems and procedure records
  Telephone records
  Inventory, plant records
Advertising 	
  Contracts
  Drawings and Artwork
  Estimates
  Market data and Surveys
  Samples
  Displays
  Correspondence
Corporate	
  Annual reports
  Capital stock certificates
  Capital stock ledger
  Contracts, employee
  Dividend register
  Licenses
  Permits to do business
  Incorporation records
  Charters
Legal	
  Charters
  Affidavits
  Claims
  Copyright
  Mortgages
  Trademarks
  Licenses
  Leases
  Contracts
  Agreements
Personnel
  Accident reports
  Injury claims
  Applications
  Terminations
  Attendance records
  Correspondence
Other
  Correspondence
  Complaints
  Annual reports
  Investigative reports
  Legislative reports
  Grant applications
  Laboratory reports
  Grant decision letters
  Photographs
  Publications
  Minutes
  Drafts
  Audio or video recordings
  Workshop evaluations
  Performance evaluations
 
  Property records 
  Accounting papers 
  Legal papers
  Inventories
  Correspondence
  Enclosure papers
  Manorial papers 
  Personal and political papers
  Maps and plans